• Executive Assistant

    Job Locations US-TN-Franklin
    Category
    Administrative
    Position Type
    Regular Full-Time
    Company
    Manchester Tank
  • Overview

    This position reports directly to the President of the Company. The Executive Assistant serves as the primary point of contact for internal and external customers on all matters pertaining to the Office of the President. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the senior management team; organizes and coordinates the executive calendar, and schedules and oversees special projects. This is a key role for a detail-oriented professional who relies upon their excellent organizational skills and the ability to effectively handle multiple priorities. To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

    Responsibilities

    • Handling various administrative details with initiative and good judgment.
    • Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, and making copies.
    • Answering inquiries and/or referring callers/visitors to appropriate person/department.
    • Gathering information and developing summaries as requested.
    • Ensuring adequacy of office supplies and equipment.
    • Facilitate building maintenance and repairs with appropriate party.
    • Coordinate calendars and any associated travel arrangements.
    • Answer multiple phone lines and address inquiries and refer callers to appropriate individual.
    • Complete expense reports (as requested).
    • Coordinating company and department events. 
    • Assisting other staff as requested.
    • Attending meetings as assigned and reporting on actions.
    • Maintaining strictest confidentiality.
    • Other duties as assigned

    Qualifications

    • Communication - communicates clearly and concisely, verbally and in writing. This includes utilizing proper punctuation, correct spelling and the ability to transcribe accurately.
    • Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
    • Interpersonal skills - able to work effectively with other employees, patients and external parties.
    • PC skills - demonstrates proficiency in Microsoft Office applications and others as required.
    • High school diploma or GED is required.  Associate's or Bachelor's degree in Business Administration is preferred.
    • Four to five years of administrative experience is required. 

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